KactoOps

Run your home care agency from one place.

Schedule visits, guide caregivers through every shift, and get signed service reports you can trust, all in one simple app built for home care agencies.

Start your 14-day free trialSee pricing

Card required. Cancel anytime before day 15 and you won't be charged.

The problems we solve

  • Scheduling that's scattered across texts and spreadsheets

    Plan every visit in one calendar: who's going, to which client, and when. Caregivers see only their own schedule.

  • Paper service reports that come back late, messy or unsigned

    Caregivers start and complete visits in the app, fill in your report template, and capture client and caregiver signatures on the spot.

  • No clear record of what was approved, and when

    Supervisors review, return or approve reports. Approved reports are locked, and every change made during review is recorded with who made it and when.

How it works

  1. Set up your agency.

    Add your clients and caregivers.

  2. Schedule visits.

    Assign caregivers and pick the report template for each visit.

  3. Caregivers do the visit.

    They start it, complete it, and fill in and sign the report on their phone.

  4. You review and approve.

    Return a report with a note, or approve it. Download approved reports as PDFs.

Built for agencies, with safeguards

  • Your agency's data stays yours.

    Each agency's records are kept separate at the database level and tested automatically on every change.

  • The right access for each role.

    Admins, supervisors and caregivers each see only what their job needs. Caregivers see only their current clients, with contact details limited to what a visit requires.

  • Records you can stand behind.

    Signed reports, version history, and locked approvals.

  • Secure sign-in.

    Email-verified accounts and encrypted connections.

Simple pricing by number of clients

Unlimited caregivers on every plan. Prices exclude applicable sales tax.

  • Starter

    Up to 10 active clients

    $49 per month

    or $490 per year (2 months free)

    • 2 office seats (admins and supervisors)
    • Unlimited caregivers

  • Growth

    Up to 30 active clients

    $129 per month

    or $1,290 per year (2 months free)

    • 3 office seats (admins and supervisors)
    • Unlimited caregivers

  • Pro

    Up to 75 active clients

    $249 per month

    or $2,490 per year (2 months free)

    • 5 office seats (admins and supervisors)
    • Unlimited caregivers

  • Enterprise

    More than 75 active clients

    Contact us

    Custom limits and office seats for larger agencies.

    Email us about Enterprise
See full pricing

Frequently asked questions

Do I need a card for the free trial?
Yes. You won't be charged until day 15, and you can cancel anytime before then.
What if I grow past my plan?
You can upgrade in one click. Your existing clients, visits and reports always keep working.
Can I get a refund?
If you cancel within 5 days of any charge, contact support for a full refund.
Do caregivers need their own login?
Yes. Each caregiver signs in with their own account, so you always know who did what.